Main Duties and Responsibilities

Provide school administrative support including:

• liaising between the dean, school chairs and instructors
• responding to inquiries from staff, students, program partners and the public;
• liaising with admissions, program coordinators, and school chairs and assisting with enrolment management for programs;
• assisting dean, school chairs and coordinators with policy adherence (e.g. probations, promotion, etc.)
• preparing routine correspondence, forms, invoices and other related documentation;
• assisting with the coordination of program reviews, instructor evaluations and personnel information;
• setting up and maintaining filing systems;
• creating, updating, and maintaining data bases;
• scheduling and coordinating internal and external meetings, events, and appointments;
• booking travel arrangements and processing expense claims;
• preparing meeting agendas and taking meeting minutes;
• maintaining program policies and course outlines;
• maintaining school/program websites and promotional material in collaboration with school chair, coordinators, and Marketing;
• processing incoming and outgoing mail and coordinating the flow of information internally and with other departments and organizations;
• liaising with internal and external services in organizing events;
• keeping abreast of upcoming events, requirements and commitments and briefing the dean and school chairs as to what’s on the horizon
• helping to maintain school and/or program Moodle pages
• ordering materials, office supplies and equipment and maintaining inventory
• tracking and maintain research database involving new cohorts and liaising with IR in data collection, e.g. level 3 data
• supporting advisory and articulation committees by following up on action items noted
• supporting administration details for accreditation report writing and coordinating logistics for site visit preparation and hosting

Skills, Knowledge and Abilities

• Excellent proficiency in Microsoft 365, Windows with advanced skills in Excel; database and Teams/Sharepoint experience preferred
• Proficiency in web content management;
• Excellent written and verbal communications skills
• Excellent interpersonal skills
• Excellent organizational skills and the ability to set priorities when encountering conflicting demands
• Ability to work independently and as a member of a team
• Ability to show initiative and introduce creative and innovative approaches to effectively support both project work and day-to-day work
• Excellent attention to detail
• Ability to maintain confidentiality is essential
• Keyboarding at 60 wpm
• Experience with U4ERP and student registration systems preferred
• Knowledge of Selkirk College admission/registration policies and procedures
• Demonstrated student-centred approach

Education and Experience

• High School Graduation, plus completion of a Diploma in an Office Administration, Business or related Program
• Minimum 3-years related experience

This is a regular, full-time (100%) position March 18, 2024. Salary will be Pay Grade 8, $32.41 per hour in accordance with the Selkirk College PPWC Collective Agreement.