Our company:

At Kalesnikoff, we honor our heritage by investing in our future. As a family-owned, fourth-generation company, we’ve evolved from our roots in the forests to become a leader in the timber industry, but we’re not just resting on tradition. Today, Kalesnikoff is at the forefront of innovation, combining decades of expertise with cutting-edge technology to redefine what’s possible in wood design and construction.

Role and Objectives:

Reporting to the People & Culture Manager, the People & Culture Administrator will provide administrative support to the People & Culture team and ensure smooth operations of various HR processes. The ideal candidate will possess strong organizational and multitasking skills and have advanced skills in data management and reporting. You will play a key role in maintaining employee records, coordinating HR-related activities, and supporting recruitment, onboarding, and engagement initiatives to help create an exceptional employee experience as Kalesnikoff continues to grow. Additionally, you will assist with various HR functions, including benefits administration, ensuring employees receive timely support regarding enrollment and inquiries, while also contributing to broader P&C initiatives.

Responsibilities:

Administrative Support & Data Management:

• Maintain accurate and up-to-date employee records and documentation related to P&C processes.
• Support the People & Culture team with general administrative tasks, including preparing and filing documentation and assisting with audits or reporting requests.
• Assist with data management for recruitment processes, including maintaining recruitment logs, tracking applicants, and organizing candidate information for hiring managers.
• Track and report on employee data, HR metrics, and other workforce trends to support decision-making.
• Analyze HR data to identify trends and support continuous improvement initiatives.
• Process employee changes such as new hires and position changes in HR systems.
• Assist the front office by covering reception on occasion.

Employee Communication & Support:

• Act as a resource for employees regarding policies, procedures, and general HR inquiries.
• Provide timely, accurate, and professional responses to employee questions related to People & Culture matters.
• Assist in communicating updates on company policies, programs, and processes to employees across all locations.
• Support onboarding activities, including preparing new hire paperwork and booking onboarding appointments for new hires.

Organizational Support & Coordination:

• Coordinate and support P&C initiatives, events, and employee engagement programs.
• Assist with planning and executing training sessions, workshops, and other company events.
• Provide logistical support for recruitment efforts, including scheduling interviews and preparing materials for hiring managers.
• Coordinate travel arrangements, ensuring smooth logistics for business trips and related activities for clients and recruits when required.
• Order office supplies as needed, ensuring that the People & Culture team has the materials required for daily operations and events.
• Help organize and maintain confidential employee files and documentation.

Employee Benefits Administration:

• Administer employee benefits programs, including health, dental, wellness, and RRSP plans.
• Administer benefits enrollment, updates, and eligibility for all employees across multiple locations.
• Serve as the main point of contact for benefits-related inquiries, helping employees understand their options and ensuring they receive timely and accurate information.
• Process benefits changes, claims, and assist with troubleshooting any issues that may arise.
• Coordinate open enrollment periods, including communication and guidance for employees through the enrollment process.
• Understand and comply with all company policies and procedures.
• Other duties as requested or required.

Requirements:

Education:

• Degree or diploma in Human Resources, Business Administration, or a related field (or equivalent combination of education and experience).

Experience:

• 2+ years of experience in an administrative role, preferably in HR or a related field.

Skills & Knowledge:

• HR Administration: General understanding of HR processes, record-keeping, and compliance.
• Benefits Support: Familiarity with benefits administration, including enrollment processes and employee assistance.
• Excel Proficiency: Strong skills in Excel (advanced formulas, pivot tables, data analysis) for reporting and data management.
• Organizational Skills: Exceptional organizational skills and attention to detail, with the ability to handle multiple priorities and tight deadlines.
• Communication: Strong written and verbal communication skills; able to convey information clearly to employees and stakeholders.
• Multitasking & Time Management: Proven ability to manage multiple tasks efficiently, stay organized, and meet deadlines in a fast-paced environment.
• Event Coordination: Experience assisting with planning and executing corporate events, training sessions, or engagement activities.
• Travel Coordination: Experience in booking and coordinating employee and client travel arrangements

Working Conditions:

• Ability to occasionally travel between Kalesnikoff’s locations.
• Ability to sit, stand, or move about the office and manufacturing environment for extended periods.
• Ability to occasionally lift up to 25 lbs.
• Overtime as required

Compensation Package:

• Salary: $50,000.00 – $65,000.00
• Schedule: Monday – Friday
• Extended health benefits including health, dental, vision, travel, Health Spending Account and RRSP program.
• Team building and social events.
• Training, development, and mentorship opportunities
• Opportunity to advance in your career.
• Work-life balance.
• A great culture where we truly value our employees.

How to apply:

To apply, please submit your resume and cover letter to careers@kalesnikoff.com.

Applications will be accepted on an ongoing basis until the position is filled.

At Kalesnikoff, working safely is an expectation. In your role you will have the time and resources needed to meet that expectation.

About our Kootenay home:

Are the mountains calling you? From beautiful parks and forests, pristine lakes, breathtaking valleys and stunning mountain ranges, the West Kootenay region is a highly desired and special place to call home. With an abundance of recreation including ski areas, golf courses, hot springs, and endless hiking, biking and other outdoor activities, the Kootenays isn’t just a region, it’s a lifestyle. Our vibrant mountain towns are full of arts, culture, food, history and caring communities. What are you doing after work today?

Equal opportunity commitment:

Kalesnikoff is a committed equal opportunity employer. Kalesnikoff’s recruitment strategy is designed to attract the best person for each position, to ensure equality of opportunity for all applicants, and to promote our corporate vision and culture. When considering applicants for positions within our Company, only job-related criteria such as ability, merit and responsibility are used to evaluate applicants. Kalesnikoff prohibits discrimination and harassment on the basis of any characteristic protected by applicable law.

Kalesnikoff is committed to treating all people in a way that allows them to maintain their dignity and independence. Kalesnikoff believes in integration and equal opportunity. Kalesnikoff is committed to meeting the needs of persons with disabilities in a timely manner and will do so by identifying barriers to accessibility and meeting accessibility standards in accordance with applicable law.