Campus Facilities Coordinator
Job Description
Selkirk College is committed to building an environment that celebrates diversity, fosters inclusion, provides culturally safe spaces and empowers underrepresented voices. We are proud of the Indigenization Plan and Equity, Diversity & Inclusion Action Plan that guide our work, and we actively seek to hire candidates whose values and experiences align with the principles and goals of these plans.
We recognize the need for interventions to overcome systemic barriers to enable inclusion, participation and belonging for individuals with diverse lived experiences. Candidates who don’t have the exact experience or credentials listed in a job posting should still consider applying for roles where they think they’d make a great fit. We are looking for more than what a resumé can show.
Campus Facilities Coordinator
Reporting to the Director of Facilities & Business Services, and utilizing a service excellence approach, this position is responsible for performing a range of administrative and facilities duties to support College services and facilities. This position provides facilities support for the building control systems, tracks maintenance employee timesheets, updates Ministry required reports and is the liaison for external contracted maintenance service providers. This position also coordinates and monitors key distribution, and other duties as assigned by the supervisor.
Main Duties and Responsibilities
Provides department administrative support to College services and facilities including:
- Serving as primary point of contact in responding to inquiries from staff, students and the public;
- Maintaining and filing documents and contracts for Facilities team;
- Monitoring and responding to departmental email accounts;
- Preparing routine correspondence, forms and other documentation related to facilities;
- Reviewing employee timesheets for maintenance staff;
- Ensuring adequate staffing levels are maintained and coordination of on call staff;
- Generating work orders, assigning the work to the relevant maintenance technician and notifying the originator when work request is completed;
- Submitting building control system changes as requested and process if advised;
- Liaising with security and alarm monitoring companies and other contracted maintenance service providers as required;
- Scheduling preventative maintenance and service for elevators and other building maintenance scheduled items;
- Submitting purchase requisitions and liaise with Purchasing to obtain vendor/contractor quotes for minor work;
- Maintaining facility data and preparation of reports as necessary for all campuses;
- In collaboration with Facilities team, drafting and maintaining Facilities Specification Guide;
- Maintaining key distribution system including the repairing and distribution of keys as needed;
- Completing chargebacks (journal vouchers) to residence, cafeteria, bookstore and any other Departments at month end and providing a tally of the work orders and associated costs;
- Collaborating with the Campus Manager to support office moves and Events Coordinator to schedule event setups;
- Tracking facilities staff certifications and coordinate required trainings to keep certifications current; and
- Assisting in maintaining the day-to-day operations of the campuses and performing other related duties as assigned by the supervisor.
Skills, Knowledge and Abilities
- Keyboarding at 60 wpm;
- Proficiency in Microsoft Office Suite and Outlook applications;
- Excellent written and verbal communication skills;
- Excellent interpersonal skills;
- Excellent organizational skills and the ability to set priorities when encountering conflicting demands;
- Ability to establish and maintain rapport with others;
- Ability to work independently and as a member of a team;
- Excellent attention to detail;
- Ability to maintain confidential information.
Education and Experience
- High School Graduation, plus completion of a 2-year Office Management Program with a word processing or accounting option or 2 years Business Administration
- Minimum four to five years of related experience, preferably in facilities or operations management.
- General understanding of construction, repair, trades, and office management or similar operations capacity.
This is a temporary, full‐time position commencing approximately January 27, 2025, and ending September 19, 2025. Salary will be Pay Grade 9 ‐ $34.34 per hour in accordance with the PPWC Collective Agreement.