Administrative Assistant – Student Data (Regular)

School District #20
Posted a month ago
$31.81 per hour
Full Time

Job Description

An employee in this classification performs a variety of administrative and clerical duties, including maintaining records on a variety of data bases, and provides general office administration assistance

Reporting to: Principal or designate

Illustrative Examples of Work:

Performs general clerical duties such as: answering telephone inquiries; taking messages; handling mail; photocopying; typing requisitions; correspondence and other material (year end/starting up packages, newsletters, minutes); greeting, directing and assisting students, staff and the general public

Operates a variety of office equipment

Prepares purchase orders, receives, unpacks and verifies receipt of goods

Collects cash, issues receipts and writes cheques

Initiates contact with parents for student absences and parent/ teacher interviews

Maintains databases for student demographics/registration, attendance, academic progress, scheduling, and other information. Generates various forms, reports and lists.

Works with multiple software platforms to assemble and analyze complex information

Maintains an up to date understanding of Ministry course, guidelines and reporting

Requests, receives and transfers student records and other related information to and from other schools, other school districts, and the Ministry of Education

Ensures the computer program is maintained by providing database reorganization, and monitoring all database activities

Registers new students

Performs other job-related duties

Required Abilities and Qualifications:

Grade 12 or equivalent

Office Administration diploma or equivalent combination of recent training, education and experience

Microsoft Office Suite or equivalent plus working knowledge of integrated district software

A minimum of two (2) years recent related experience

Thorough knowledge of computer operation and software applications related to work performed

Ability to make independent judgments, work independently

Ability to work effectively with students, the public and staff

Valid BC Class 5 driver’s licence and an appropriately registered and insured vehicle to perform job related duties.

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