Administrative Assistant – Maintenance

School District #20
Posted a month ago
$31.81 per hour
Full Time

Job Description

An employee in this classification is responsible for the operation of the maintenance office. This includes performing a variety of administrative, clerical and reception duties and the dispatching of employee replacements

Reporting to: Director of Operations or designate

Illustrative Examples of Work:

Performs general clerical duties such as: answering telephone inquiries; taking messages; handling mail; photocopying; typing requisitions; correspondence; greeting, directing and assisting suppliers, staff and the general public

Receives, unpacks, secures and verifies receipt of goods

Monitors maintenance, transportation and custodial budgets including processing of purchase orders and invoices for payment

Maintains and reconciles the petty cash fund

Maintains and monitors departmental inventories (blueprints, keys, supplies and equipment)

Maintains manuals and handbooks

Books facility rentals and completes rental contracts; including invoicing

Prepares absent and replacement employee reports, time cards and WorkSafeBC claims and submits these to payroll

Maintains a data base of maintenance requisitions from schools and departments, generates work orders, monitors the status of the work orders

Processes school bus charter requests

Communicates with bus drivers and dispatches maintenance employees as directed

Processes bus passes

Performs other job related duties

Required Abilities and Qualifications:

Grade 12 or equivalent

Office Administration diploma or equivalent combination of recent training, education and experience

Microsoft Office Suite or equivalent plus working knowledge of integrated district software

A minimum of two (2) years recent related experience

Bookkeeping/Accounting course or equivalent combination of recent training, education and experience.

Thorough knowledge of computer operation and software applications related to work performed

Ability to work independently and maintain confidentiality

Ability to communicate effectively and work co-operatively with students, the public and staff

Valid BC Class 5 driver’s licence and an appropriately registered and insured vehicle to perform job related duties

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