Position Summary

Interior Health is hiring a permanent full time Administrative Assistant to provide confidential administrative support functions to the Executive Medical Director (EMD), Quality and Quality & Patient Safety team. The location for this position is flexible within the Interior Health region.

“The Interior Health Quality and Patient Safety department works to improve care for our patients, clients, and residents. We strive to continually improve the safety and quality of care by using Quality methods and principles. By creating a culture where Quality and Patient Safety is everyone’s responsibility every day, we achieve the best possible outcomes through patient centred care, teamwork, innovation, and learning.”

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, managers, and staff. The successful candidate will coordinate operations, facilitate communication between multiple departments, maintain standard work to support program initiatives and ensure smooth flow and program success.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Balanced lifestyle

Salary Range:

Salary range for the position is $48,476 to $63,624. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you’ll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person’s contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health… What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join our team!

Qualifications

Education, Training, and Experience:

• A post-secondary certificate from a Business Administration program is preferred.
• One to three years of experience in an Administrative Assistant role.

Skills and Abilities:

• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Proficiency with computer software including MS Word, Excel, Outlook, and Power Point.
• Ability to operate video conferencing, teleconferencing, and related audiovisual equipment.
• Demonstrated customer-focused approach.
• Ability to develop effective relationships with IH staff at all levels as well as with external agencies and physicians.
• Demonstrate a collaborative team approach with communication skills appropriate to handling complex relationships, diverse groups, and individuals.
• Ability to anticipate and respond to changing priorities, unforeseen challenges, and opportunities.
• Ability to influence change and handle conflict.
• Ability to organize high volume workloads and set priorities.
• Superior writing and verbal communication abilities.
• Independent and effective problem-solving and decision-making capabilities.
• Physical ability to perform the duties of the position.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”