Administrative Assistant, Campus Management

Main Duties and Responsibilities

Provides department administrative support including:

• responding to inquiries from staff, students and the public;
• preparing routine correspondence, forms, invoices and other documentation related to campus services;
• maintaining filing systems; scheduling meetings and appointments;
• reconciling credit card accounts;
• researching products according to College standard guidelines and preparing standing purchase requisitions;
• Reviewing timesheets for all staff reporting to the Campus Manager;
• ordering office supplies and equipment and maintaining inventory; processing incoming and outgoing mail and coordinating the flow of information internally and with other departments and organizations; and
• ensuring adequate custodial staffing levels are maintained.

Provides Campus-wide coordination of services and facility usage including:

• coordinating/administrating usage of the Infosilum room bookings system; overseeing use of the Mir Centre and coverage for internal room bookings as required;
• assisting the campus manager in reviewing space utilization plans, scheduling and assigning office space allocation for each term;
• preparing signage orders and maintaining internal directory systems throughout the College;
• monitoring college telephone system and coordinating changes as needed;
• coordinating office moves by liaising with Campus Manager, IT services, Maintenance and others as necessary.
• assisting in maintaining the day-to-day operations of the campuses and performing other related duties as assigned by the supervisor.

Skills, Knowledge and Abilities

• Proficiency in Microsoft Office Suite (including Outlook)
• Excellent technical skills
• Excellent written and verbal communications skills
• Excellent interpersonal skills
• Excellent organizational skills and the ability to set priorities when encountering conflicting demands
• Ability to work independently and as a member of a team, flexibility to handle many different requests
• Excellent attention to detail

Education and Experience

• High School Graduation, plus completion of a 2-year Office Management Program with a word processing or accounting option or 2 years Business Administration
• Minimum 4-5 years related experience

This is an on-call position commencing as soon as possible. The salary will be Pay Grade 8 at $33.06 per hour in accordance with the PPWC Collective Agreemen