Real Estate Admin Assistant

Century 21 Mountainview Realty Ltd.
Posted a month ago
Full Time

Job Description

Qualifications Day Shift (Required)

Administrative experience: 2 years (Preferred)

Social media management: 1 year (Preferred)

Front desk: 2 years (Preferred)

Benefits Pulled from the full job description On-site parking Full Job Description We are looking for an administrator responsible for preparing, filing, and processing listings, contracts, amendments, and more. Displays leadership through liaising between other owners and agents to facilitate a smooth, efficient, and accurate flow of work. This individual will be providing administrative work to numerous real estate agents in a fast-paced office. We place a high priority on creativity and fun while maintaining a high level of productivity and professionalism. Working under tight deadlines, open and direct communication, and managing multiple requests are a must. Experience in marketing is very important as you will be a creative force in our social media business as well.

Job Duties:

Prepare all listing materials: Listing Entry into Database, required documentation, listing packages, social media posts, client satisfaction. Responding to phone calls and emails from REALTOR® and prioritizing multiple tasks. Input all listing items into MLS® and marketing websites and update as needed. Input all necessary information into client database and transaction management systems. Oversee all aspects of seller's and buyer’s transactions from initial contact to final completion of sale. Handle all paperwork for sales and input transactions to send to Conveyancer. Accuracy is a must. Work closely with lawyers and agents to ensure smooth completion and possession. Actively contribute to a working environment that encourages teamwork, motivation, and creativity. Offer input to the team on ways to improve efficiency, and accuracy and grow the business. Creation of social media posts, write-ups, and implementation to platforms separate from above mentioned social media job duties. Skills:

Office experience as an administrative assistant is an asset Experience in the real estate industry is an asset including webforms, Microsoft office suite, adobe, and google drive. Marketing and experience creating social media, experience with Facebook, Instagram, and other platforms. Highly organized, detailed, self-driven and possess strong time management skills Strong verbal and written communication skills Outstanding initiative, reliability, accountability, teamwork, and problem-solving skills. Strong ability to set priorities and manage multiple projects in a fast-paced and changing environment. Ability to learn further computer programs Strong web skills Demonstrate high levels of self-awareness, motivation, self-regulation, empathy, and social skills Outstanding customer service Experience, Training, Certification, and Education (demonstrating requirements):

High school diploma - required Certificate, diploma in administration preferred Experience in Marketing and design preferred Experience in an administrative role in an office environment is a major asset Job Types: Full-time, Permanent


On-site parking Schedule:

Weekend availability Experience:

Administrative experience: 2 years (preferred) Social media management: 1 year (preferred) Front desk: 2 years (preferred) Shift availability:

Day Shift (required)

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