Project Administrator / Assistant
We are looking for an energetic Project Administrator / Assistant to join our team!
If you are looking for a long term career within a growing company with room for advancement opportunity and an amazing work environment - look no further!
We are conveniently situated between Nelson and Castlegar. ICF Distributors, Forming Supply Renters, Concrete and Landscaping Contractors, we pride ourselves as being the best in the industry by providing excellent service and a high level of quality work. Our values include integrity, respect and dependability.
Ideal Candidate: The ideal candidate thrives in a casual environment, takes initiative and enjoys wearing many hats in a busy office atmosphere. This position requires an enthusiastic individual who presents a professional demeanor and a positive attitude with high attention to detail and organization.
Job Overview: As a key member of Rokform's dynamic team, you will provide Administrative and Project Management assistance to department Managers and Leaders, including the prompt and accurate record keeping of project data including labour, equipment, safety, and materials in addition to swift coordination of logistics relating to crew members. You will often be the first point of contact for all clients, providing exceptional customer service.
You are reliable and dedicated You are detailed, efficient and organized in everything that you do Ability to develop, nurture and maintain strong relationships with clients, in person, over the phone and email Highly organized, possess effect time management skills and ability to work effectively under pressure, meet demanding deadlines and manage changing priorities Are you good at herding cats? Our fearless leader may be your greatest challenge... he needs your organizational skills to help him stay on schedule and get documents out the door Excellent communication skills Self starter and able to work independently A strong willingness to learn and grow with us Duties and Responsibilities
Answer incoming calls & e-mails in a friendly and professional manner; addressing customer needs directly and/or referring calls to the appropriate manager. Schedule customer estimates, jobs and meetings, ensuring all parties are well informed and available. Work with field staff to monitor and manage daily time sheets; ensuring they are completed with accuracy. Responsible for providing administrative support including composition of routine correspondence, scanning, and preparation of written materials. General A/P and A/R bookkeeping data entry General filing and document control procedures throughout all phases of the project including cost tracking. Assist project Managers with the creation of quotes, estimates, work orders and job costing analysis Assist with project planning, startup and execution. Ensuring material is ordered and staff are scheduled. Project Billing Responsible for keeping common areas tidy and supplies stocked Other misc. admin duties/projects as assigned Education and Experience
1+ years of experience in an administrative role Post secondary diploma or degree - Business admin would be a strong asset 1+ years of experience in project administration would be an asset 1+ years of bookkeeping experience would be an asset Executive Assistant experience would be an asset Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 50+ words per minute accurately Enjoys customer service and has a professional phone demeanor Strong administrative and clerical skills Knowledge of Sage 50 is beneficial Experience working in the construction industry is beneficial Our business relies on us to deliver our best. As team members, we all work together towards the common goal and we have a good time doing so! Collectively, our employees embody the 'Rokform' principles that help make us great at what we do:
Always strive to deliver over and above Build great relationships on trust Challenge ourselves and each other Respect our clients and fellow workers Trust our people to deliver Have fun! Compensation: Negotiable. We believe in fair employment, providing competitive wages and performance based bonuses.
Job Type: Full-time
Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Vision care Schedule:
8 hour shift Monday to Friday