Procurement and Contracts Manager

Selkirk College
Posted 15 days ago
Full Time

Job Description

Main Duties and Responsibilities

Plan, supervise and evaluate work performed by the procurement, duplicating and mail room teams. Review and update policies and standard operating procedures related to team job responsibilities. Provide supply chain and contract management services to the college for the procurement of goods, services, and property leases in adherence with college policies, legislation, and industry protocols. Update and maintain and comprehensive vendor evaluation procedure for the college. Review standing agreements to ensure that business opportunities are being fairly offered in the marketplace and that the agreements deliver optimal value to the college. Implement organization-wide preferred supplier agreements that deliver budget savings and support post secondary sector shared serviced opportunities that are beneficial to the college. Coordinate all phases of the contract award processes. Ensure maintenance of process to independently develop, negotiate, execute, and administer all types of complex, high risk, legally binding contracts for goods and services. Ensure the appropriate method of bid solicitation and evaluate risks associated with contracts, communication, insurance coverage and policies. Collaborate with the Executive Director, Finance & Risk to manage insurable risk and ensure that contracts comply with the Province’s Risk Management Branch’s directives, requirements and guidelines. Consult with the Executive Director, Finance & Risk and VP College Services, CFO on legal affairs, statutory requirements and college policy and procedures as necessary. Drive continuous improvement in supply chain and contract management processes, including leading technology-enabled automation projects to focus supply chain resources on high value work. Provide tools and training to the college community on supply chain best practices and guidance on the bid evaluation process in compliance with public sector regulations. Work with the Finance Department to support budget planning for the Procurement, Duplicating and Mail department and optimize expenditure of college funds. Provide supervision and team leadership for longer term projects. Perform other duties as assigned. Skills, Knowledge and Abilities

Strong verbal and written communication skills. Expresses thoughts in an organized and concise manner. Actively listens to the issues of others in a manner that elicits cooperation and support. Develops and delivers effective presentations, information and ideas to diverse audiences. Solid understanding of current procurement principles, relevant legislation, and regulatory requirements. Seeks to stay current and is committed to continuous learning. Seeks out possibilities, develops new ides and effectively moves them forward. Ability to interpret, explain and provide advice on a variety of procurement, insurance and risk issues. Considerable knowledge of all aspects of procurement administration in the public sector. Working knowledge of community college objectives, operations and administrative and organizational structures along with internal control best practices for procurement and supply chain management. Working knowledge of ERP software and procurement processes. Demonstrated ability to create and maintain a positive, learner-centered working environment that supports students, faculty and staff. Anticipates, responds, and attends to the needs of employees and other internal and externals customers of the department and organization. Education and Experience

Bachelor’s degree in a relevant discipline (e.g. Business, Law, Economics). Professional certification in the supply management field (e.g. SCMP, CPSM, CPSD). Minimum of five years of recent and relevant experience in a purchasing position. Preferably in a public sector or a publicly funded organization of a similar size. Minimum of three years in a supervisory role. This is a short-term, full-time position commencing approximately January 17, 2022 and ending March 31, 2024. Salary and benefits are in accordance with the Administrative Staff Employment and Benefit Program. Based on qualifications and experience, the compensation is in accordance with the Exempt Compensation Framework which is aligned with Selkirk’s compensation philosophy. As such, the positions will be placed on Grid Level 9 between the minimum and control/mid-point ($69,725 - $92,967) with a maximum of $102,263.

Position Summary

Reporting to the Executive Director, Finance &Risk, the Procurement and Contracts Manager is an integral part of the procurement team at Selkirk College. The position is responsible for managing the procurement, duplicating and mail room team members and the acquisition and disposal of goods and services. This role ensures that the college conducts its procurement business in an open, fair and transparent manner. The role is consultative and facilitative in nature and provides leadership to the college to ensure that all supply chain related systems and decisions are informed by best practices that maximize quality and value. This role ensures that all applicable Selkirk College policies, procedures, federal and provincial legislation and regulations governing the acquisition of goods and services are adhered to and appropriate contract and risk analysis and review.

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