Manager, Facilities Capital Projects
Main Duties and Responsibilities
Initiates, plans, executes, monitors, controls and closes Facilities capital projects; Develops proposals, business cases, and budgets for Facilities capital projects; Prepares and manages assigned capital project budgets including capital project funding requests; Coordinates the capital plan and ensures proper financial reporting; Liaises with other departments in regards to future business needs and capital project planning; Manages and ensures timely and efficient completion of renovation and maintenance projects; Ensures that all record drawings, specifications, services manuals and warranties are maintained and properly stored; Ensures all contracts are following College policies and procedures; Chairs meetings, working groups and project committees as necessary; Assists the Director, Facilities & Business Services and Campus Manager in campus planning and overall space management/development strategy; Assists in selection of design, engineering, construction and other project related consultants and contractors through the established College procurement processes; Participates in the review of RFPs and other project related procurement tasks; Reviews drawings, specifications and contract documents for compliance to College and departmental needs; Represents the College while working with governing agencies to ensure all regulations and building codes are followed by the designers and contractors; Represents the College at all project meetings ensuring general conformance to plans, specifications and College standards; Prepares and presents presentations as appropriate; Represents the College in all business relationships with project contractors and consultants; Ensures compliance with materials testing, hazardous materials abatement and health and safety regulations; Coordinates projects with College departments, functional areas and Facilities for all shutdowns and acceptable times for project work; Oversees engineering and construction work for general conformance to scope and plans, specifications, standards and assesses quality of work being performed; Responsible for time tracking of project staff (both internal and external) and cost control; Reviews change orders when required; Monitors project progress to assure compliance with schedule and budget; Prepares and issues monthly status reports on progress of projects; Prepare vendor reports at close of project; Regular project reporting and communication with key stakeholders; Brings projects to completion within budget limitations; Coordinates with Facilities staff and Facilities Management Operations (FMO) for commissioning, calibration, ongoing maintenance, turnover training, documentation turnover, and other project closing activities; Receives and reviews operation, maintenance manuals, and as-built drawings; Ensures completeness of all required documentation pertaining to Facilities capital projects. Submits documentation to authorities having jurisdiction and archives same documents for retrieval; Liaises with other departments in regards to future business needs and capital project planning; Prepares purchase requisitions for project goods and services and receives project invoices in Unit4 software; Works with the Facilities team on an ongoing basis to refine and improve project management processes; Leadership and supervision of staff; Responsible for recruitment, evaluation, performance management, training and development within scope defined by the College policy and the Collective Agreement; Develops and delivers training to departmental technical staff in regard to project management best practice; Travels between College campus locations; Performs other related duties as required. Skills, Knowledge and Abilities
Demonstrated knowledge of project management principles and project controls best practices; Ability to read and interpret complex facilities plans, drawings, and specifications; Possess a good working knowledge of the design and construction industry; Excellent oral and written communication skills and the ability to negotiate effectively; Ability to respond to enquiries with tact, confidentiality and discretion; Must have strong interpersonal and communication skills, effective team building skills, and ability to function in a team-oriented environment; Ability to establish and maintain effective working relationships with students, staff, faculty and vendors; Ability to manage competing priorities and challenging schedules while managing client relationships and expectations; Ability to act decisively, to exercise a high-degree of initiative and judgment on a wide range of issues; Proven organizational skills with an ability to set priorities and complete multiple tasks within specified timelines; Demonstrated ability to lead and provide direction to a team of professional staff; Demonstrated continuous improvement and quality mindset; Demonstrated desire to continuously seek and incorporate best practices and technologies to optimize project delivery as well as deliver value to the stakeholders; Ability to demonstrate leadership in a unionized environment; Ability to consult and collaborate with various stakeholders; Strong knowledge and experience with contract management; Strong organizational and time management skills; Strong knowledge of building codes and standards; Strong problem solving and analytical skills; Work experience in a public institutional environment; Proficiency in the operation of Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook, MS Project); BIM/AutoCAD, and other computerized systems/software appropriate to the needs of project management and processes at Selkirk College; Understanding of facilities management operations; Ability to function under a minimum level of direct supervision and ability to act proactively Education and Experience
A Bachelor’s Degree in Engineering, Planning or Architecture from a recognized educational institution; A minimum of seven (5) years recent experience in a facilities-related position; Professional certification such as PMP, FMA, CFM, PEng, MCIP, MAIBC, or AScTT, or in process of obtaining; Experience in project management in a post-secondary environment; Knowledge and understanding of the LEED rating system, principles and practices; Or equivalent combination of education, training and experience. This is a regular, full-time position commencing January 24, 2022. Salary and benefits are in accordance with the Administrative Staff Employment and Benefit Program. Based on qualifications and experience, the compensation is in accordance with the Exempt Compensation Framework which is aligned with Selkirk’s compensation philosophy. As such, the positions will be placed on Grid Level 10 between the minimum and control/mid-point ($74,954 - $99,939) with a maximum of $109,933.
Reporting to the Director, Facilities & Business Services, the Manager of Facilities Capital Projects is responsible for overseeing feasibility studies, programming, design, budgeting and successful execution of capital projects at Selkirk College while ensuring compliance to all applicable building codes, construction standards, quality benchmarks, and health and safety regulations.
Manager, Facilities Capital Projects is responsible for the overall project initiation, planning, scheduling, time management, resource allocation, project accounting, cost control, quality control, risk management, contract administration and safety for renovation and new construction projects across the College. Capital projects include new and existing equipment, processes, utilities, buildings, and any systems or structure required by the College. This role provides leadership and expertise to project stakeholders across the College through the full-cycle management of projects – from planning and design through to delivery and closeout.