Manager, Administrative Services - Grant Thornton

Grant Thornton
Posted a month ago
Castlegar
TBD
Full Time

Job Description

Who we are You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

The Manager, Administrative Services, Interior British Columbia will oversee the day-to-day operations and administrative functions by providing exceptional leadership to the Internal Client Service (ICS - administrative) teams of the Interior British Columbia offices (Castlegar, Nelson, Penticton & Trail) to ensure high levels of organizational effectiveness. Reporting to the Regional Manager, Administrative Services and working closely with various members of the Interior British Columbia business unit, this role can be based out of the Castlegar office as a home base. Some travel may be required.

As a Manager, Administrative Services your responsibilities will include: Ensure overall quality, consistency and efficiency of assistant and administrative support services provided to Partners/Principals, Managers & Accountants of all levels in order to meet the high standards of client service Lead the Administrative team and maintain an in-depth understanding of operational and administrative requirements Manage the Administrative team’s needs and present issues to senior management as required Work with the Administrative Services Senior Leadership team to set the vision for the Administrative team’s service delivery designed for growth Oversee the delivery and efficacy of the Administrative team’s training Supervise the administrative team’s vacation and work schedules Distribute work evenly among the Administrative team to ensure maximum efficiency in the offices Oversee the confidence building feedback process and the leadership development of Senior Administrative Assistants Organize general office procedures in collaboration with the Office Operations Team and recommend strategic improvements to current processes Oversee ongoing building operations, renovations, security and parking Coordinate business unit team meetings and celebrations including booking and planning, agendas, minutes and revision action items and accountabilities Assist the Managing Partner with confidential partnership matters Oversee accounts payable and POS system administration for the business unit Maintain compliance with Grant Thornton’s document retention and destruction policies and procedures Oversee the provision of appropriate office supplies and an effective and aesthetically pleasing physical working environment Provide training to new Administrative team members and ensure that the employee on-boarding process reflects current office operating procedures Coordinate and oversee the coordination of special events and office meetings when required Participate in the design of work spaces Oversee health and safety committee ensuring effective committees are in place in other offices Lead recruiting and departures of Administrative team members

Be Grant Thornton If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens! Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Manager, Administrative Services? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick: Minimum 3 years’ experience in a progressive Administrative or Operations role within a professional services environment Professional attitude and ability to establish and maintain positive working relationships Proven to be detail oriented, reliable, efficient, and diligent in duties and responsibilities Outstanding organization skills with an ability to manage multiple tasks; outcome oriented and self-driven Exceptional conflict resolution skills with a demonstrated ability to exercise tact, discretion, confidentiality and diplomacy Business acumen with experience in partnering with the business stakeholders to understand priorities, principles and practices and the ability to translate those into Internal Client Services priorities Ability to work collaboratively within a team environment Ability to work under pressure and against tight deadlines Excellent written and verbal communication skills Exercising good judgment and leadership Ability to train and coach peers, direct reports and others Proven experience as a resource for senior leadership and is able to provide overall leadership and direction Bachelor’s Degree in Business Administration/Commerce/Project Management Experience in full-cycle recruitment and on the job training Skilled in MS Office Suite (Excel, Word, PowerPoint, Outlook, Teams, OneNote) High-level knowledge of Visio, CaseWare, Citrix, STAR and CRM would be an asset

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?

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Grant Thornton LLP is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing careers@ca.gt.com and we will work with you to meet your accommodation needs.

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