Investments Assistant - Columbia Basin Trust

Columbia Basin Trust
Posted a month ago

Job Description

SUMMARY The Investments Assistant provides investment, financial management, and administrative support to the Director, Investments & Economic Development and Manager, Commercial Business. This position sets up, maintains and updates records, reports, schedules, and contracts relating to the Trust’s loans, business investments, partnerships, joint ventures, and any other investment related activity. This position reports to the Director, Investments & Economic Development.

KEY ACCOUNTABILITIES Provides Investment Management and Paralegal Support.

Working with the Investments Associate, reviews and edits applications for investment funds for completeness, accuracy and compliance prior to submission for approval. Working with the Investments Associate, reviews and edits all investment agreements for accuracy, completeness, endorsements, and delivery to appropriate parties. Working with the Investments Associate, prepares loan agreements and correspondence with lawyers as required. Working with the Investments Associate, prepares and/or reviews security documentation for completeness and accuracy. Establishes a diary schedule to monitor and renew security as required. Ensures loan payments are received and follows up on delinquent payments. Schedules annual loan reviews and collects financial reports and records for those reviews. Works with the Trust’s lawyers to ensure record books are current for the Trust’s subsidiary joint venture companies. Maintains BC Online account including funding account, adding and removing users. Performs BC Online searches as needed for new and existing investments. Tracks the maturities and renewals of the trust’s fixed term investments. Tracks, monitors and follows up on insurance renewals, security renewals, discharges, etc. Enters new loan investments into the Loan Administration System (TEA) and maintains all loan records in TEA. Financial Management Support

Prepares and sends out monthly loan payment invoices and posts all payments into TEA. Performs the month end TEA process (post accrued interest, prepare and export batches, print and distribute reports). Coordinates loan syndication and joint venture accounts with local financial institutions. Verifies invoices and prepares cheque requisitions for investment projects. Secures rate quotes for placing funds with local financial institutions and ensures proper instructions and authorizations are provided for transferring or moving the Trust’s funds. Prepares and completes transfer of funds as required for the Trust and subsidiary companies and BCIMC and prepares resolutions for dividends as required. Assists with the annual forecasts for the Investments Department. Works closely with the Trust accounting department to maintain investment accounting records, payments, receipts and financial records. Provides input into financial forecasting and budgeting processes. Relationship Building.

Builds and maintains relationships with the Trust’s investment partners, local financial institutions, lawyers and other professional advisors. Responds to questions and inquiries from individuals and organizations involved in investments with the Trust. Provides Executive & Administrative Support.

Establishes and maintains files for investment applications, approvals and restructuring requests.

Performs other related duties as assigned.

QUALIFICATIONS Training and Experience

A minimum of a two year business administration program or an equivalent combination of education, training and experience in accounting, investments, records management, business administration, contract and business law and/or paralegal administration. One to three years of experience in accounting, investment administration, paralegal services, contract administration, building administration and/or records management. Knowledge, Skills and Abilities

Knowledge of Trust objectives, organization structure, initiatives, programs, potential funders and funding. Strong computer skills, including MS Office (particularly Excel, Outlook, Word and PowerPoint. Strong oral and written communication skills. Working knowledge of business finance / math skills Ability to build and maintain strong working relationships throughout the organization and externally. Ability to work collaboratively with others to achieve results. Ability to interact with others respectfully ethically and honestly to create a positive work environment. Ability to provide current, knowledgeable and credible information. Ability to build and maintain secure and accurate records systems. Must be bondable. Ability to maintain a high degree of confidentiality. Ability to seize opportunities and be flexible in a changing environment. Ability to exercise initiative and bring sound judgment to making decisions and problem solving. Ability to prioritize and manage multiple projects and contracts while ensuring accuracy and meeting deadlines.

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Organization: Columbia Basin Trust Location: Castlegar, BC Region: East Kootenay / Rocky Mountain Professional Category(s): Financial Administration Posted: January 12, 2023, 10:44 am Expires: February 5, 2023, 4:30 pm

Employment Type: Full Time Employment Length: Permanent Education Requirement: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Job Experience: 1 year to less than 2 years

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