COORDINATOR, CENTRAL FUNCTIONS

Interior Health
Posted 11 days ago
Trail
Full Time

Job Description

The Kootenay Boundary Regional Hospital, located in Trail BC, comprises of a highly specialized and committed team who serve a large geographic rural population with the highest quality of care. This important position supports the team to provide the best to patients and families.

About the Role:

The Coordinator, Central Functions develops, implements, and evaluates provincial, regional, and site wide initiatives to improve/maintain site operations and staff safety. The Coordinator liaises with department managers to provide a standard approach to Workplace Health and Safety Initiatives, such as Violence Risk Assessments and Safe Patient Handling, among other site wide initiatives. The Coordinator is responsible for retrieval, analysis, and presentation of strategic utilization information that is required to support operational and administrative decision making.

The Coordinator is also responsible for the supervision and leadership of staff through advanced staffing coordination, frontline professional performance development, recruiting and retaining staff, and the Emergency Response Manual to provide leadership and direction for the operations, management, utilization, risk management, and quality improvement within the assigned portfolio. The Coordinator is accountable for efficient, effective utilization of approved physical, financial, and human resources; for guiding and coordinating activities of the assigned areas in accordance with professional standards; and supporting the goals and strategic direction of IH.

This is a temporary full time position until July 31, 2022. This is a new position. Priority duties will be based on site needs.

Some of the Benefits of Joining Interior Health: An attractive remuneration package and excellent career prospects awaits the right candidate. In addition to a competitive wage, we offer Medical, Dental and Extended Health coverage and paid annual vacation starting at 4 weeks (20 days) up to a maximum of 7 weeks (35 days).

Some Key Duties may include:

  • • In collaboration with the interdisciplinary team, facilitates change within the facility by supporting IH initiatives, monitoring on-going compliance, identifying needs, and providing timely feedback as directed.
  • • Develops follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
  • • Provides leadership and coaches staff to grow professionally by conducting performance evaluations and providing disciplinary actions as needed, as well as other HR issues. Creates and implements new staff coaching strategies in coordination with the site leadership.
  • • Coordinates site wide initiatives to recruit and retain staff. Liaison between appropriate departments to conducts an analysis of the current workforce and creates/implements strategies. Arranges student placements and coordinates with schools. Promotes a healthy working environment. Co-leads the recruitment process with respective manager by attracting, reviewing and actively participating in the interview/hiring process.
  • • Coordinates site-wide health and safety initiatives as well as quality control initiatives. Participates in the Joint Occupational Health and Safety Committee as an Employer representative or co-chair. Accountable to quality reporting programs by following up with staff incident reports; reviews trends and compliance of PSLS events to create/implement mitigation strategies; resolves complaints in coordination with leadership.
  • • Coordinates KBRH Emergency Response activities, including manual updates, chairing Emergency Response Committee, coordinating and tracking drills, and providing administrative support to Code plan leads.
  • • Co-leads Code White program with Clinical Leads. Ensures Code White reports are collected and tracked. Organizes training sessions as required.
  • • Coordinates and tracks completion of Violence Risk Assessments and Safe Patient Handling annual reviews. Monitors related metrics.
  • • Supervises scheduling of staff, including but not limited to: Accountable for maintaining appropriate staffing levels by addressing gaps in staffing on a day-today basis and create/ implement mitigation strategies; assess and designate appropriate staff to patient assignments/ workload when necessary; reviews and approves entitlement for all vacation, leave of absence, and banked time requests based on eligibility for approval using established leave quotas; maintains and monitors vacation planning calendars and responsible for ensuring vacation planning completed;
  • • Coordinates and standardizes the implementation and maintenance of technology and administrative support systems (new and old) within the programs.
  • • Collects and monitors fiscal and utilization data and analyzes data to ensure the effective use of resources in the service area. Monitors expenditures, and identifies and reports on variances.
  • • Represents KBRH Clinical Operations at the service area and IH level by participating in committees/teams as required.
  • • Performs other related duties as assigned

Qualifications

  • • A Bachelor’s degree in a Business, Social Sciences, or a health related discipline.
  • • Three to five years of experience, including a minimum two years of management or leadership experience.
  • • Or an equivalent combination of education, training, and experience.

Skills and Abilities:

  • • Demonstrated ability to guide individuals and groups while maintaining group cohesion, motivation, commitment, and effectiveness
  • • Demonstrated ability to effectively introduce and manage change that is consistent with the vision, purpose, and operating principles of Interior Health
  • • Demonstrated ability to plan, develop, implement, manage, and evaluate programs
  • • Excellent negotiation skills to relate effectively with members of the interdisciplinary team
  • • Ability to define own continuing education needs and maintain competency through reading literature, management workshops, seminars, and available educational offerings
  • • Demonstrated ability to identify strategies and opportunities in a dynamic environment that lead to identified outcomes using evidence-based practice
  • • Demonstrated ability to communicate clearly and concisely in written and verbal forms
  • • Demonstrated program and project management skills and proficiency with a variety of pertinent computer software
  • • Demonstrated ability to plan, implement, organize, and evaluate using critical thinking and problem solving skills
  • • Demonstrated ability to collate/analyze data and proficiency in Excel spreadsheets and graphing

Additional Info

We invite applicants to self-identify as First Nation, Métis or Inuit within cover letters and/or resumes. Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor.

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Contact Information