Reporting to the Procurement and Contracts Manager this position provides centralized purchasing services for all campuses of the College including coordinating College processes for the acquisition of goods and services, call for offers and proposals (RFOs, RFPs) and executing purchasing contracts. This position also creates purchasing contracts and determines insurance requirements, Work Safe clearances, border/custom requirements and taxation status.
Main Duties and Responsibilities
Coordinates College processes for acquisition of goods and services including call for offers and proposals, and executing purchasing contracts in accordance with College policies ensuring all processes and procedures are fair and equitable. Sources comparative pricing and terms of purchase from new and established vendors. Drafts purchasing documents including RFOs, POs and contracts for approval by the Executive Director of Finance & Risk, Procurement and Contracts Manager, or delegate. Responds to departmental queries including: meeting with college staff to address acquisition issues; advising on college purchasing policies and procedures; reviewing requisition orders for accuracy and verifying that materials, equipment and stock are not available from current inventories. Provides purchasing services as a signing officer delegate of the College to a limit of $50,000. Coordinates purchasing services for acquisitions above $75,000, through BC Bid. Creates purchasing contracts and determine insurance requirements, Work Safe BC clearances, border/customs requirements and taxation status. Administers ownership and insurance aspects of the College’s fleet of vehicles including purchase of annual licenses, purchase of appropriate insurances, communication and coordination with fleet users, keep all vehicle records up to date. Signing authority on ICBC insurance documents.
Liaises with Finance Department to ensure coordination of purchasing processes. Coordinates corporate purchasing cards including monitoring, maintaining and approving all College procurement cards and processes. Coordinates warehouse inventory. Maintains effective and professional relationships with suppliers. Maintains up to date knowledge of taxes such as GST and PST. Administrative duties include resolving invoice discrepancies, assigning vendor numbers and responding to requests and inquiries from staff, vendors, and suppliers. Performs other duties as assigned by supervisor. Required Qualifications
Education and Experience
Completion of a 2-year Business Administration Diploma Certification in a Public Sector Procurement Program such as that offered by The Procurement School, or equivalent procurement or supply chain accreditation. Minimum 5 years recent experience as a buyer in a public sector setting Skills, Knowledge and Abilities
Working knowledge of MS Office and ERP systems Excellent interpersonal and customer service skills Excellent written and verbal communication skills Excellent attention to detail Proven ability to work independently and as part of a team