Administrative Assistant

Clean-Scene DKI
Posted 15 days ago
Full Time

Job Description

With over 40 years of experience in restoration and cleaning in the West Kootenays, Clean-Scene DKI has built a reputation for delivering honest and professional work. We are locally owned, and operated with a highly certified team of restoration experts. That reputation continues to make us the Preferred Vendor with leading insurance companies. When customers experience a fire, flood or other natural disaster, they can count on us to respond to help them recover and get things back to normal.

We are looking for an individual who is customer orientated, willing to learn, detail orientated and ready to join our team!

General Responsibilities:

Liaise with project manager and remote manager/bookkeeper to support them in their everyday tasks. Respond to telephone, e-mail, and in-person inquiries from clients, insurance adjusters, and other parties. Refer all inquiries to the appropriate individuals. Provide quotes and scheduling of residential carpet cleaning Perform data entry such as entering timecards, entering invoices, updating client information/ job information etc. Organize, maintain office/client records and files in their proper locations. Order office/company supplies when needed. Submit statements as required to certain parties such as WCB reports Work with the office manager on accounts payable Manage accounts receivable (entering payments, sending out invoices, reminders on overdue accounts) Submit bi-weekly payroll Complete monthly reconciliation of bank account. Type forms, letters, reports, and memos as necessary. Aid the remote manager in the hiring process/employee affairs when needed. Skills/ Competencies Required:

2 years of direct work experience in a receptionist/ office administrator capacity preferred. Superior typing skills. Able to write simple correspondence, including memos, letters, etc. General mathematical skills. Adjusts and is flexible to meet changing work needs and demands. Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint. Is fiscally responsible and suggests cost-saving measures. Able to maintain filing systems and basic databases. Excellent analytical and problem solving skills. Meticulous records maintenance skills. Superior telephone manners and strong interpersonal skills. Strong written and verbal skills to communicate with all levels of the organization and its executive team. Strong customer service orientation. Knowledge of Quickbooks is an asset Job Type: Full-time


Dental care Disability insurance Extended health care Life insurance Vision care Wellness program Schedule:

8 hour shift Monday to Friday Education:

Secondary School (preferred) Experience:

Administrative experience: 1 year (preferred) Application deadline: 2022-05-24

Apply Now

Contact Information