Administrative Assistant

Interior Health
Posted 3 months ago
Trail
TBD
Full Time

Job Description

Position Summary

Interior Health is looking for an experienced, highly efficient and self-directed permanent full time Administrative Assistant to support the Mental Health & Substance Use team at the Kootenay Boundary Regional Hospital in beautiful Trail, B.C.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities and supports the Director in setting the positive, collaborative, efficient tone for the department or program.

SOME TYPICAL DUTIES AND RESPONSIBILITIES:

  1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.

  2. Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.

  3. Provides general administrative support by: opening and screening daily mail

acknowledging letters and composing correspondence for signature

providing supporting information where required

proofing mailings for spelling, grammar, and clear understanding

preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents

responding to administrative requests and inquiries

protecting the security of confidential information by maintaining private files and typing private correspondence.

  1. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.

  2. Coordinates meeting schedules and calendars for the Director by prioritizing and arranging appointments and canceling and/or rescheduling meetings as required, ensuring that schedules are manageable.

  3. Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

  4. Arranges travel and accommodation by booking and confirming flights, vehicles, and hotel reservations

  5. Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.

  6. Supports the Director in completing the required documentation associated with Human Resources including: on staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.

  7. Performs other related duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer an exceptional employer-paid benefits package, recognition of previous experience in determining starting salary, and generous vacation entitlement after your first year of employment.

We offer a work environment conducive to growth and development of strong clinical skills. The opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualifications

Education, Training, and Experience:

Diploma and graduation from a recognized secretarial program.

Three to five years of recent, related experience including experience working with various computer software programs.

Or an equivalent combination of education, training, and experience.

Skills and Abilities:

Ability to communicate effectively, both verbally and in writing.

Ability to deal with others effectively.

Ability to organize workload and set priorities.

Ability to work without supervision.

Ability to type 50 wpm and set up letters, reports, etc. in a professional format.

Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.

Ability to operate related equipment.

Physical ability to perform the duties of the position. Hiring Insights Job activity Posted 1 day ago

Apply Now

Contact Information