The ideal candidate would have excellent oral and written communication skills and be able to organize their work using MS Word, Excel, PowerPoint, Outlook, and a computerized accounting program i.e. Sage. Desktop Publishing would be considered a desirable asset.

Reporting directly to the Executive Director the duties of the Administrative Assistant would ultimately include the efficient and smooth day-to-day operation of our office including:

• Professionally represent the gallery and provide an excellent guest experience for gallery visitors • Assist Gift Shop customers with their purchases, process sales using a point-of-sale system, reconcile daily sales reports • Liaise with artists and volunteers • General Office Duties • Organizing and scheduling meetings; taking detailed minutes and distributing them • Assist in report and grant writing • Assist with Gallery exhibits and events • Market/Media – promote the gallery through all platforms (press releases, digital, social media) • Upkeep the Gallery website • Develop and maintain a filing system • Other duties as required

The Administrative Assistant Qualifications include:

• High School diploma; additional post-secondary education, IE. Administrative Assistant, or related field • An interest in art and knowledge of the regional arts community • Excellent written and verbal communication skills • High level of professionalism and ability to effectively communicate with artists, volunteers, members, and the public • Customer service or retail experience • Proficiency with Microsoft Office • Available to work a varied work schedule and additional hours based on operational demands that may include day, weekend, and/or evening shifts.

Additional:

Hours – between 15 – 22.5 hours per week Salary – $22.00 to $24.00 per hour Start – ASAP Some evening and weekend work may be required.

How to Apply

Send your resume and cover letter by email to: kootenaygallery@telus.net (Please write “Art Gallery Administrative Assistant Position” in the subject line.)

Deadline for Applications January 31, 2023 (12:00 pm noon) PST