Administrative Assistant - Kootenay Gallery of Art

Kootenay Gallery of Art
Posted a month ago
Part Time

Job Description

The ideal candidate would have excellent oral and written communication skills and be able to organize their work using MS Word, Excel, PowerPoint, Outlook, and a computerized accounting program i.e. Sage. Desktop Publishing would be considered a desirable asset.

Reporting directly to the Executive Director the duties of the Administrative Assistant would ultimately include the efficient and smooth day-to-day operation of our office including:

• Professionally represent the gallery and provide an excellent guest experience for gallery visitors • Assist Gift Shop customers with their purchases, process sales using a point-of-sale system, reconcile daily sales reports • Liaise with artists and volunteers • General Office Duties • Organizing and scheduling meetings; taking detailed minutes and distributing them • Assist in report and grant writing • Assist with Gallery exhibits and events • Market/Media – promote the gallery through all platforms (press releases, digital, social media) • Upkeep the Gallery website • Develop and maintain a filing system • Other duties as required

The Administrative Assistant Qualifications include:

• High School diploma; additional post-secondary education, IE. Administrative Assistant, or related field • An interest in art and knowledge of the regional arts community • Excellent written and verbal communication skills • High level of professionalism and ability to effectively communicate with artists, volunteers, members, and the public • Customer service or retail experience • Proficiency with Microsoft Office • Available to work a varied work schedule and additional hours based on operational demands that may include day, weekend, and/or evening shifts.


Hours – between 15 – 22.5 hours per week Salary – $22.00 to $24.00 per hour Start – ASAP Some evening and weekend work may be required.

How to Apply

Send your resume and cover letter by email to: (Please write “Art Gallery Administrative Assistant Position” in the subject line.)

Deadline for Applications January 31, 2023 (12:00 pm noon) PST

Apply Now

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