Administrative Analyst

Neighbours United
Posted a month ago

Job Description

Neighbours United, (formerly known as West Kootenay EcoSociety) is a non-profit community-driven organization that brings together local residents to defend nature and build sustainable communities. Neighbours United coordinates hundreds of volunteers and outreaches to rural and small town residents each year.

Neighbours United educates and outreaches to thousands of people each summer around current program initiatives, including clean energy, land stewardship, biological diversity and ecosystem health, healthy food access, healthy and safe living, and community involvement. The Administrative Analyst will outreach to members of the public and businesses, and support administrative processes essential to the functioning of the non-profit to fulfill its mission. The successful candidate will gain valuable experience in database function, maintenance and management, as well as communication skills.

Neighbours United practices employment equity and is dedicated to building a workforce that reflects the diversity of our community. We welcome applications from Indigenous Peoples, Black People, People of Colour, women, people with disabilities, youth, members of the LGBTQ2SAI+ communities, new immigrants, refugees, or members of other minorities.

Neighbours United is committed to a safe work and volunteer space for everyone. All staff and board members have completed anti-oppression training. All new staff are required to complete anti-oppression training upon starting with Neighbours United if they have not previously completed similar training in the past two years.

Neighbours United is a certified Living Wage Employer. Employment benefits include:

Supply technology hardware

Paid sick days

Paid days off for days of cultural or religious significance

Flexible work hours/work-life integration

Paid time for leadership and organizer training

Paid time for organizational justice, equity, diversity and inclusion training

Hours tracking and time off enforced

Opportunity for position advancement within the organization

The position is based from home or out of the the Neighbours United office in Castlegar. If the successful candidates reside in the West Kootenay region, they will work out of the Castlegar office a minimum of 0.4 FTE each week when not engaging in communities with the public.


Develop and prepare outreach materials Recruit, organize, coordinate, and train volunteers for support Data entry, and database development and maintenance Create and administer public surveys Communications support: write, edit, layout, design and promote non-profit program content Interact with members of the public – respond to inquiries, share information Schedule and organize virtual and in-person meetings Take notes Digital filing Support financial management processes Participate in leadership development and anti-oppression trainings Meet regularly with the supervisor and supporting staff Participate in mandatory organizational development activities, like donor fundraising Ability to follow workplace health and safety protocols Act as an ambassador for the organization

Desired Skills and Experience:

At least 1 year of customer service or community engagement Outgoing – ability to strike up a conversations with diverse members of the public Proven strong interpersonal, conflict resolution and communication skills Experience using databases is essential Comfortable asking for donations for programs Fluent in English, and fluency in an additional language preferred Comfortable talking with people with diverse viewpoints and actively listening without judgment to what they have to say Enthusiastic about learning, risk-taking and willing to make mistakes in the process Ability to be emotionally resilient during work hours Able to work evenings and weekends, as required Access to reliable transportation and valid driver’s license, some travel around the region may be required, and mileage is reimbursable

This position is partially funded by the youth Canada Summer Jobs Program (Government of Canada), and as such the following requirements must be met. Candidate must be between 15 and 30 years of age (inclusive) at the start of employment; a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act [S.C. 2001, c. 27]*; and legally entitled to work according to the relevant provincial / territorial legislation and regulations.

*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents


This position is from July 10 – September 1, 2023

To apply:

Applicants are encouraged to identify in their applications if they are Indigenous Peoples, Black People, People of Colour, women, youth, people with disabilities, members of the LGBTQ2SAI+ communities, new immigrants, refugees, and/or are members of other visible minorities. Interviews will be conducted on a rolling basis with the intention to hire as soon as possible.

Send a cover letter and CV to with the subject line reading “administrative analyst.” We thank all who apply and only those considered for the position will be contacted for interviews.

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