Accounting Coordinator

Selkirk College
Posted 2 months ago
Castlegar
TBD
Full Time

Job Description

Reporting to the Manager of Accounting Services and utilizing a service excellence approach, this position is responsible for reconciling complex high-volume bank statements, validating routine and non-routine journal entries, coordinating with various stakeholders to complete month ends in a timely manner and providing reporting support to the Finance Managers as required. The Accounting Coordinator ensures that financial information posted to the general ledger follows internal processes and policies and meets the criteria of accounting principles.

Main Duties and Responsibilities

Provides accounting functions including:

  • Create pivot tables and spreadsheets to reconcile a large volume of complex banking activity.

  • Coordinate with various department personnel to resolve discrepancies for multiple-campus bank reconciliations for all College bank accounts (i.e. posting bank fees, reconciling cheques, efts, deposits, matching internal entries to external statements/reports, etc.);

  • Ensure all bank activity is posted correctly which may require distribution of bank-based reporting to the appropriate staff member(s) on a timely and daily basis (government funding deposits, online tuition payment downloads, international wire reports etc.);

  • Coordinate and validate timely and accurate entry of electronic deposits;

  • Validate journal entry requests for reasonableness of the request, accuracy of the work orders and appropriateness of the account code classifications.  Apply accounting principles and College policies. Investigate original transactions and work with stakeholders who many not be familiar with accounting principles or language.

  • Investigate discrepancies which may require investigation of the original transaction.  Bring problematic requests to the attention of the Financial Managers;

  • Complete month end, reconcile and analyze General Ledger balance sheet accounts and coordinate AR & AP sub ledgers.

  • Provide support to the Finance Managers and assist in the production, compilation and distribution of internal and external reporting;

  • Assist Finance Managers with year-end processes and audits. Prepare audit documentation and ensure that final documents agree with ledger balances;

  • Ensure Selkirk source documents, records and files are tracked, protected and archived. Ensure integrity of numerical sequence, keep archive logs, review destroy by dates and arrange for shredding disposal;

  • Distribute incoming and outgoing Finance mail; and

  • Provide backup relief support for other departmental staff as required.

  • Provides information and assistance to staff, students, vendors and financial institutions regarding Finance department matters which includes:

  • Explain College policies and procedures as they relate to financial practices and procedures; and

  • Liaise with internal and external customers, agencies and financial institutions to research and resolve discrepancies.

  • Support and training within Unit4 software

Skills, Knowledge and Abilities

  • Demonstrated knowledge of accounting and audit processes and principles, with an emphasis on internal control
  • Advanced Excel skills
  • Excellent organization, attention to detail and time management skills
  • Effective written and verbal communication skills
  • Strong interpersonal and customer service skills with a service excellence approach
  • Proven ability to work both independently and collaboratively as part of a team

Education and Experience

  • 4-year undergraduate degree in Accounting
  • 2.5-3 years related experience in full cycle accounting processes and preparing bank reconciliations (preferably in a public sector or post-secondary setting)
  • 2.5-3 years experience with accounting software (preferably with multiple software systems)
  • Experience analyzing and interpreting financial data
  • Acceptable combinations of education and experience may be considered

This is a regular, full-time position commencing as soon as possible. Salary will be Pay Grade 10 $30.88 per hour, in accordance with the PPWC Collective Agreement.

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